Records Management

The record needs to be existed when the work regarding official job whether it needs actions, reference or for decision-making, recommendations, and order.

A record needs to be existed as an evidence to any transaction performed be it events, order, result, consultation, or recommendation made while performing the official task.

The records are government assets. Dur to that, the records need to be stored properly in a specific places like Registree Room for the active records, and Department Records Room for the semi-active and non-active records. Meanwhile the graded records are kept in the special locked cabinet or Armored Room.

Records Administration is a systematic record monitoring from the moment the records were existed until the demolition of the records. In other words, it covers the records administration for the entire life-cycle of the records. A record life-cycle begins as it existed and ended when it is demolished or destructed or relocated to the National Archive as a permanent saving.

Record room is a space where all the semi-active records are stored to enable usage, monitoring, and updating.